If You Don’t Know the Purpose of Your Meeting, You Are Prohibited From Starting

The title of this week’s blog was seen on the wall of a conference room at Intel’s headquarters. First, make sure you even need a meeting, then read on for ways to get the most out of your time:

  • Plan in Advance: Take time to identify the purpose, content and results.

  • Communicate the Goal: Start the meeting with a clear goal, and ensure the important topics are discussed before the meeting is over. Communicate the meeting process and the time allocated for the meeting.

  • Start and End on Time: Consider doing standing or walking meetings to keep them short. Plus, your brain works better when you’re moving. Always keep track of action items and time left in the meeting.

  • Check for Understanding and Agreement: Check to make sure the meeting discussion is understood by the entire group. Assess to make sure that all members are involved and in agreement with the discussion.

Practice these strategies the next time you’re leading a meeting:

  1. It’s time to move onto another subject: "We have 30 minutes left and four other items. Let’s conclude this topic to ensure we have time for the remaining items."

  2. You need to get other opinions: "You make a very compelling argument. Let's make sure others have a chance to share their views before we agree on this plan of action."

  3. Someone goes on a tangent: “Let’s get back to the agenda so we can end on time.”

  4. Something needs more investigation: “What you’re saying is important. Let’s schedule time off-line to take a deeper dive and report back to this group.”

  5. You need agreement on something: "Before we go, do we all agree on the next steps that we've created?"

  6. You are running out of time: "It sounds like our discussion will take longer than the 5 minutes we have left. Given that, let's spend this time generating a list of issues for our next meeting."

Ready to strengthen your culture, your team and your leaders? Call Margie Adams at 303-809-8093 or email Margie@EmergeApproach.com

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